YOUR 2007-2008 TECHNICAL REPORTS ARE DUE MAY 23RD, 2008

Submit One Report Per User or Small Group of Users to Ms. Melanie-Claire Mallison: mallison\at/cnf.cornell.edu

Patent, Presentation and Publication Lists are also due May 23rd, 2008

CNF Users and Principal Investigators:

Just as we did last year, we are formatting the reports with figures dispersed within the text.

Please read the following instructions carefully!

Your technical report must be sent in two parts:

1] the written report in a PDF file, and

2] the figures as separate tif or jpg files.

NAME THE FILES: "CNFProj#Yourlastname" -- i.e. 12345Mallison.pdf, 12345MallisonFig1.tif, etc.

(PLEASE NOTE: Zipped files will be denied by our server. Do not 'zip' your files! Also, emails totaling over 10MB will bounce back. Please send large files individually. Thank you!)

CNF RESEARCH ACCOMPLISHMENTS INSTRUCTIONS: Reports are Due May 23rd

1) WRITTEN REPORT in PDF = 975 WORDS MAXIMUM
The written report is a concise description of the past year's technical accomplishments in up to, but no more than, 975 words -- including reference text! -- and using at least the "Abstract:" "Summary of Research:" and "References:" headings. PLEASE NOTE: The abstract should not be more than ~ 100 words. The word count doesn't include the summary report info requested below, but does include EVERYTHING else -- abstract, references, captions. We ask for the report in PDF because then symbols, sub-script and super-script are retained.

2) FOUR GRAPHICS MAXIMUM in TIF or JPEG
Photos or graphs are mandatory, and the more interesting, the better. The definition of 'graphic' includes photos, graphs, tables, and formulas. PLEASE DO NOT 'CHEAT' and put more than one photo / graphic in a figure. -- i.e., putting four photos together to make up "Figure 1" means that they will all be too small to see. Up to four INDIVIDUAL photos or graphs!! (Inserts in a figure are probably fine, just don't over do!)

!! PLEASE DO NOT GO OVER THESE TWO MAXIMUMS !!

3) PUT YOUR PROJECT NUMBER FIRST IN ALL EMAIL SUBJECT LINES
i.e. "YourProj# YourLastName's Technical Report" or just paste in the name of your document, 12345Mallison.pdf

4) START YOUR REPORT with the FOLLOWING SUMMARY INFORMATION:
Please, NO ABBREVIATIONS! Just take a moment and spell out Electrical and Computer Engineering, etc.

(1) CNF Report Title (Note: the REPORT title may be different from the PROJECT title)
(2) CNF Project Number (Note: NOT your account number!)
(3) Principal Investigator (FULL name, not 'Jim')
(4) User name(s) (FULL name, not 'Sue')
(5) Affiliation (dept & university, company, etc.)
(6) Primary source of research funding (Please Do Not Forget This!)
(7) PI email address(es)
(8) User email address(es)
(9) Web Site URL (Optional)
(10) Report Category [choose only one]

Biological Applications

Chemistry

Electronics

Materials

Mechanical Devices

Optics & Opto-Electronics

Physics & Nanostructure Physics

Process & Characterization

PLEASE NOTE: If you had an REU Intern over the previous summer, it may be appropriate to list them as a user on the report.

5) TEXT RULES - 975 MAXIMUM: SEND AS PDF FILE

[1] Refrain from formatting! DO NOT USE COLUMNS! Avoid bold/styles/hypertext, indenting/tabs/etc. KEEP IT SIMPLE.

[2] Do not refer to the placement of a figure in your paper, i.e. "In Figure 3 below, we see..." Just say, "In Figure 3, we see..." The actual page layout we use may not allow figures to be placed where you would like them to be, however we will try to put them as close as possible to the text where they are mentioned.

[3] Send captions as TEXT in the PDF document -- do not make them part of the photo. Captions should be as short as possible.

[4] When you mention a chemical or tool or process for the first time, it must be spelled out with the acronym in parenthesis. Scanning electron microscope (SEM), plasma enhanced chemical vapor deposition (PECVD), deoxyribonucleic acid (DNA). It's good, proper writing! And it ensures that anyone anywhere reading your report will know what you are talking about. It only takes a moment for you to to spell things out, but it takes us forever to correct all the reports!

6) GRAPH/PHOTO RULES - FOUR GRAPHICS MAXIMUM: TIF or JPG

[A] Name the files: "YourProjectNumberYourLastNameFig1.jpg". 12345MallisonFig1.jpg Do not include captions in the jpg file -- send the captions as TEXT in the PDF.

[B] Please keep in mind that formulas count as graphics.

[C] Four graphics maximum. PLEASE DO NOT put six photos in a figure and call that one graphic. By the time such an item is resized for the book, it is almost completely incomprehensible. ONE graphic per figure! (Process outlines and small inserts will be tolerated, but PRINT THEM OUT AT 3 INCHES WIDE and see if you can read them without a magnifying glass!)

[D] If you used Excel for your graphs, PLEASE send the original Excel file.

Just so you know -- All figures will be printed in greyscale. If your graph depends on color, or your caption refers to the color of a line, clarity will be lost! Adjust your graphs and figures accordingly.

Finally -- DO NOT SEND POWERPOINT FILES! Ever!

Patents, Presentations and Publications: Lists are Due May 23rd

Please send a comprehensive list of all 2007-2008 patents, presentations and publications which relate to work performed at the CNF. Send the list in a Word document, named (you guessed it!) "YourProj#YourLastNamePPPs.doc"

All PPPs will be listed -- "Title"; Author Last Name, First Initial; Journal, Volume, Pages (Year). -- so if you could send yours in that order, we would appreciate it!

WE ARE ESPECIALLY INTERESTED IN HEARING IF YOUR ARTICLE MADE THE COVER OF A JOURNAL! Thank you!

REMEMBER:

USE "YourProject#YourLastName.pdf" FOR THE EMAIL SUBJECT LINE & REPORT FILE NAME

   975 Words Maximum, no formatting, in PDF
   Include ALL report summary info, spelled out
   FOUR Graphics Maximum, ONE per figure, in TIF or JPG
    Patents, presentations and publications listed in a Word document

Thank You !! Thank You !! Thank You !!

CNF 2007-2008 Technical Reports & PPP Lists
Due May 23rd to mallison\at/cnf.cornell.edu
Submit One Report Per User or Small Group of Users

Ms. Melanie-Claire Mallison
CNF Corporate & Public Relations Associate
250 Duffield Hall, CNF
Ithaca NY 14853-2700
mallison/at\cnf.cornell.edu
Phone: 607-254-4858
Fax: 607-255-8601

This material is based upon work supported by the National Science Foundation under Grant No. ECS-0335765. Any opinions, findings, conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation.

Cornell NanoScale Science & Technology Facility (CNF)
250 Duffield Hall, Cornell University, Ithaca, New York 14853-2700
Voice: 607-255-2329, Fax: 607-255-8601, Email: information@cnf.cornell.edu

CNF 2007-2008 Technical Reports & PPP Lists Due May 23rd to mallison\at/cnf.cornell.edu Submit One Report Per User or Small Group of Users

CNF 2007-2008 Technical Reports & PPP Lists
Due May 23rd to mallison\at/cnf.cornell.edu
Submit One Report Per User or Small Group of Users